Don’t Miss This Free Dynamics NAV Virtual Summit!


nav-virtual-summit_email-signature-v2

Attention all Microsoft Dynamics NAV users:
virtual-summit-image Sign up now for this free NAV Virtual Summit on October 25! See what’s coming in NAV 2017, hear from Microsoft guest speakers, and learn the latest tips from our team of NAV Product Specialists.

This is a free, virtual event offered to all of our Microsoft Dynamics NAV customers. There will be several technical sessions, Q & A opportunities and various scheduled breaks throughout the day.

Can’t make it for the full day? Feel free to sign up and join in as you please!

register-now8a

What happens when I turn “Expected Cost Posting to G/L” on or off?

Last week, I received an e-mail from one of our clients asking about the repercussions of turning off “Expected Cost Posting to G/L” in the Inventory Setup.

Inventory Setup

By default, this option is turned off / disabled. In the case of this particular client, they had turned it on in the past and wanted to know the impact of turning it off now.

When we are working with Purchase Orders in NAV, we may receive goods into inventory first and subsequently receive an invoice from the vendor. Sometimes, this may transcend months (receive goods in late March, invoice sent in April), and to give us proper visibility, NAV gives us the option to record the expected costs.

As my colleague Nick Prevett put it, “CFOs do not like surprises, so getting a delayed purchase invoice that was not expected usually creates problems.” Enabling Expected Cost Posting to G/L “makes for more accurate and timely accounting, and you do not have to build the accrual for those purchase invoices that you have not received yet and the expected/interim accounts are a good indicator of what purchase invoices are still outstanding.

Essentially, nothing will break if this option is disabled. To better understand, here’s what happens in each case (enabled, and disabled):

With Expected Cost Posting to G/L ‘enabled’:

When we use the “Post > Receive” action on a Purchase Order, NAV posts entries to the expected/interim accounts in the General Ledger based on the $ amounts that we have entered on the Purchase Order lines.

Later, when the invoice arrives, we use the “Post > Invoice” action on the same Purchase Order, and NAV reverses the expected entries in the G/L, and books the final entries to the appropriate G/L accounts. If the amounts in the Purchase Line have been changed / updated because the vendor has charged more or less than originally anticipated, the final entries posted to the G/L use these amounts.

With Expected Cost Posting to G/L ‘disabled’:

No entries are posted to the expected/interim accounts in the General Ledger when goods are received. NAV only posts entries to the General Ledger when we get the invoice from the vendor and use the “Post > Invoice” action on the Purchase Order.

Note: If we use Expected Cost Posting, we must have the appropriate requisite G/L accounts selected in the Posting Setups in NAV.

With Project “Madeira” and Office 365 Outlook, 1+1=3

If you are not familiar with Project “Madeira” or would like to learn more about the Preview, please take a few minutes to read my post titled: Project “Madeira” Preview has arrived & here’s everything you need to know! 

24-Madeira OutlookLike Dynamics NAV, the Project “Madeira” Preview plays well with Microsoft Office, and especially Office 365.

From O365 Single-Sign On, to the ability to export data to Excel and Word, to copying and pasting rows from Excel, to integrating with OneNote, to sending e-mails, synchronizing contacts and getting Inbox / Task overview with Outlook, it’s all been there in Dynamics NAV for some versions now.

So how can Microsoft makes things better with Dynamics NAV and Office? Well, for one, there’s plenty of room for improvement with the Outlook integration. Dynamics CRM has excelled on this front for many years now, with the ability to track e-mails, manage contacts and opportunities, and much more without ever leaving Outlook.

While we didn’t exactly get the Dynamics CRM flavor of Outlook integration, what we are getting is quite significant, and in some ways, even exceeds what Dynamics CRM and other ERP systems are capable of today!

This functionality was initially demonstrated at the NAV Directions conference in Orlando,FL last year.

Right from an e-mail in Outlook for Office 365, you can launch a NAV function or see related information about the customer or vendor and their transactions. This brings a whole new level of integration between the ERP system and Outlook that will, no doubt, help with efficiency.

Continue reading “With Project “Madeira” and Office 365 Outlook, 1+1=3″

Using PowerShell with Microsoft Dynamics NAV – Part 1 (Getting Started, Changing NAV License)

PowershellISE-smallThis is the first post in a five part series on using PowerShell with Microsoft Dynamics NAV.

In the video, I discuss the different ways of accessing PowerShell, how to load the NAV Command Applet, and how to change a NAV license using PowerShell. For comparison, I also show how to change/upload a NAV license the traditional way from the NAV Development Client.

If you are unable to view the video below (or to watch it in HD), click here to view it directly on YouTube.

Download link: PowerShell Script to load NAV Command Applet shown in video (zipped file)

Note that the script in the download link is for NAV 2016. In the Import-Module line, replace 90 with 80 if you have NAV 2015 installed. Replace with 71 for NAV 2013 R2.

Come back next week for Part 2 of the Using PowerShell with NAV series!