By AJ Ansari, NAV Product Manager
Question: How can I handle multiple shipments from a vendor for a single Purchase Order in Dynamics NAV (or Dynamics 365 for Financials), and how do I track the total dollar amount of each receipt?
Answer: Start by adding the Qty. to Receive, Quantity Received, Qty. to Invoice, and Quantity Invoiced columns visible in the Lines FastTab/section of the Purchase Order. You can do this by right clicking one of the column headers under Lines, and clicking on Choose Columns.
When you are about to receive a partial shipment from a vendor, overwrite the value in the Qty. to Receive field. This field should be showing the same value as what you see in the Quantity field, assuming you have not yet received any goods (if you are using NAV, depending on your Purchase & Payables Setup, the Qty. to Receive field may also be be 0 by default). Also look at the vendor’s quote / shipping document / packing slip to ensure that you have the right $ amount per unit in the Direct Unit Cost Excl. Tax field.